Help/FAQs - Adding Events

How do I add an Event?
On our Home Page at the bottom left of the central Events panel click on the 'Add an Event' link. Fill in the Event form, including a photo or logo - see below. QUICK ADD OPTION: Just fill in the shortened version of the form (choose 'Event' from the Quick Add drop down list below your name at the top right of the page) and we'll take care of adding graphics etc - the ideal option for non-techies (and busy people)!

Besides a brief, engaging and informative outliine of the event, please give the practical info needed - such as the full postcode so people can use a Satnav or get a Google map - it's surprising how many event organisers don't give the full details networkers need to know about their events. Give the price - for Members and non-Members - and put a link CLICK HERE TO BOOK (see below for help on how to do this) and also one to the VENUE's website if available, and a phone number (the venue or your mobile) to call if they get lost en route. Tell them what parking is like. In short, make it easy, and they will come!

How can I add an image? And what size?
You can add a logo or venue photo to the header section of your event. Please make sure this is in .jpg or .gif format and we recommend that the width is 175 pixels (depth can be a bit less, but aim for square for the best result). You can also paste a picture from your PC into the text box - place the cursor where you want to put the picture. This might usefully be a speaker mugshot, a venue, or a picture of a past event. Size is less critical here, but don't go too big - and be warned that this can sometimes play havoc with the formatting of the text. Be brave, and ask us if you need help!

Can I repeat Events?
There isn't a separate facility for this. However, if you have a regular weekly or monthly meeting which follows the same format, just edit an existing event and change the date - this will overwrite the existing event, so only use it on past events. If you run meetings weekly, we sugggest that you add your events for a whole month, and then change the date of each event when it has expired to the corresponding one in 4 weeks time, so you always have a month's worth showing. If you organise regular events such as weekly or fortnightly meetings then please ask to have your own Group page in our Regular Group Meetings section.

What Is the Privacy Option for?
This refers to how it appears on the system. If it is public then anyone visiting the website will be able to see it (recommended).

What Is the RSVP Function for?
This enables you to see who is planning to attend your event. Once you have added your event you can invite people from your address book and track their acceptance here. If the event is public, other members can also indicate if they plan to attend. You can DisableThe RSVP Function - an option designed to stop people accepting the invitation on this site, and perhaps thinking that they have booked their place, when in fact they haven't. We prefer you to leave this function enabled but to add a link to your own booking page, as follows.

How do I make it easy for people to book onto my Event?
We don't take bookings for your Events on the site - people have to book directly with you. If they need to email or phone to book please give details, including whether non-members can attend. If they are able to book online, please insert a link to your booking page - as follows...

Adding a live link

You can add live links to your postings. For example, to put a link to an Event's booking page, type the phrase CLICK HERE TO BOOK (in capital letters on a separate line) then highlight it. Click on the link icon (the LINK symbol beside the add image icon). A pop-up box asks you to provide a link URL, which you can do by going to your booking page, highlighting the URL in the address bar then copying and pasting it across into our pop-up box. The link needs to include the http:// - which is already in the box to remind you. Then when people do CLICK HERE TO BOOK they are taken straight to your booking page. Add other links in the same way - and if you need help with this or any other slightly 'techie' stuff, please ask!